Effective printer fleet management can be a daunting task, especially for large organizations. Traditional print servers often come with their own set of challenges, leading many companies to seek alternatives. One such innovative solution is Microsoft’s Universal Print. However, it’s crucial to understand that while Microsoft Universal Print offers a solid foundation for transitioning to cloud-based printing, it lacks several advanced features essential for robust print management. This is where Celiveo 365 steps in, ensuring a seamless and enhanced user experience.
Why Eliminate Print Servers?
Print servers are becoming increasingly obsolete as organizations move towards cloud-based solutions. Here are some compelling reasons to eliminate print servers:
- Reduce IT Overhead: Print servers require constant maintenance and updates, consuming valuable IT resources.
- Improve Security: Removing print servers minimizes potential security vulnerabilities and data leak points.
- Streamline Operations: Cloud-based solutions simplify print management, reducing the complexity of handling multiple servers.
The Rise of Driverless Printing
Driverless printing is rapidly gaining traction as it enables users to print documents without needing to install specific printer drivers on each device. Microsoft Universal Print facilitates driverless printing, making it easier for employees to print from any device. However, it lacks several features imperative for comprehensive printer fleet management.
Microsoft Universal Print: A Solution with Gaps
Although Microsoft Universal Print simplifies the print environment by leveraging cloud technology, it’s not without its limitations:
- Limited Compatibility: It may not support all printer models and configurations out of the box.
- Basic Features: Advanced print management features like detailed reporting, user authentication, and print job tracking are not natively available.
- Fleet Management: Managing a diverse printer fleet can be cumbersome without specialized tools.
Read more about driverless printing here.
Celiveo 365: Complementing Microsoft Universal Print
To bridge these gaps, Celiveo 365 offers a suite of advanced features that seamlessly integrate with Microsoft Universal Print. Here’s how Celiveo 365 enhances your print management experience:
- Advanced Reporting: Gain detailed insights into print usage across the organization, helping in cost management and resource allocation.
- User Authentication: Ensure secure printing by requiring user authentication at the printer, reducing unauthorized access.
- Print Job Tracking: Keep track of every print job, offering transparency and accountability.
- Simplified Fleet Management: Manage multiple printers effortlessly, irrespective of their make and model, through a centralized cloud-based dashboard.
Conclusion
While Microsoft Universal Print is a valuable tool for initiating a move away from print servers and towards driverless printing, it is not a one-size-fits-all solution. For organizations looking to fully optimize their print environments, combining Universal Print with Celiveo 365 provides a robust, scalable, and secure print management system. Learn more about how Celiveo 365 can transform your print management experience by visiting our detailed article on Celiveo 365 for Microsoft Universal Print.
FAQs
- What is Microsoft Universal Print?
- A cloud-based print solution by Microsoft that supports driverless printing and aims to eliminate the need for traditional print servers.
- What are the limitations of Microsoft Universal Print?
- While it simplifies the print infrastructure, it lacks advanced features like detailed reporting, user authentication, and comprehensive fleet management.
- How does Celiveo 365 enhance Microsoft Universal Print?
- Celiveo 365 complements Universal Print by adding advanced features such as detailed usage reporting, secure user authentication, and simplified management of diverse printer fleets.